Monday, July 27, 2009 – 12:00 Noon
Attendance: Mayor Pro Tem James Lilly, Commissioners Henry Thompson, Sr., Harold Thompson, Beverly Johnson, Alphonzo Rush, Administrator Dwight Smith, Clerk Pam Lisenby
Absent: Mayor Larry McMahon, Commissioner Alphonzo Rush (illness)
The Norwood Town Council met for a special meeting on Monday, July 27, 2009 at 12:00 Noon at the Norwood Town Hall. The meeting had been duly advertised in THE STANLY NEWS & PRESS, as well as in the Norwood Town Hall.
Mayor Pro Tem Lilly presided (in the absence of Mayor McMahon) and called the meeting to order at 12:12 p.m.
AGENDA ITEM #1 – AWARD CONTRACT FOR LAKE SHORE PUMP STATION
Administrator Smith stated that the approval of the Local Government Commission had been given for the Lake Shore Drive pump station and force main project to proceed. Smith presented a letter from Koonce, Noble & Associates, Inc., consulting engineers, stating that Ritchie Construction Company, Inc. of Mt. Pleasant, NC had submitted the low bid for the Lake Shore pump station project in the amount of $184,137.96 and recommending that they be awarded the project.
Commissioner Harold Thompson asked if Ritchie Construction had been waiting to proceed on the water line project to see if they got this project. Administrator Smith stated that Progress Energy was the hold-up on the water line project because they had not given the type of easement needed by Norwood. Smith continued that Progress Energy wanted a directional bore done under the creek (at a cost estimated by engineer Stephen Chambers of approximately $100,000) rather than an open cut like they allowed before. Smith said negotiations were continuing with Progress Energy.
Commissioner Harold Thompson then made a motion to award the Lake Shore Drive pump station and force main project to Ritchie Construction Company of Mt. Pleasant, NC at a cost of $184,137.96. Commissioner Johnson seconded the motion and it passed 4-0.
AGENDA ITEM #2 – ADMINISTRATOR’S UPDATE
Administrator Smith got a count of Board members planning to attend the Council of Governments meeting in Misenheimer on Tuesday evening.
AGENDA ITEM #3 – CLOSED SESSION TO CONSULT WITH ATTORNEY
This agenda item was not needed.
AGENDA ITEM #4 – LAKE TILLERY PARTNERS LETTER OF CREDIT
Administrator Smith stated that the current letter of credit from Lake Tillery Partners for the Edgewater project expired August 8. Smith added he had asked Stephen Chambers, engineer, for an estimate of the amount of money it would take to finish the job. Smith suggested asking Lake Tillery Partners to extend the letter of credit until the pump station was finished.
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Commissioner Harold Thompson stated he would like to see the letter of credit stay in effect until the project was completed and inspections were done.
Commissioner Harold Thompson asked Administrator Smith if there was a projected date of completion. Commissioner Thompson suggested checking to see if the issuing bank of the letter of credit would use the projected date of completion or “until completion”. Administrator Smith said he did not know what the bank would do, but he would get it extended as long as possible.
AGENDA ITEM #5 – TOWN LIMIT SIGN AT EDGEWATER
Administrator Smith stated a town limit sign needed to be erected at Edgewater. Smith suggested getting a smaller version of the nice sign on Highway 52 North. Smith said he would ask Rex Stephens for his opinion.
With all advertised agenda items having been discussed, Commissioner Henry Thompson made a motion to close the meeting at 12:30 p.m. Mayor Pro Tem Lilly seconded the motion and it passed 4-0.
JAMES LILLY, Mayor Pro Tem
(in absence of Mayor McMahon)
PAM LISENBY, Clerk